KITOMBA FORMS

Why use Kitoma Forms?

With Kitomba’s customisable digital forms, you can:

• Go paperless and reduce waste by using digital, fully customisable forms.
• Create a range of forms to suit the needs of your business.
• Send forms to clients prior to their appointment via SMS or email.
• Easily gather important information and consent from your clients.
• Reduce admin for your team by updating client information automatically.
• Sell online vouchers and link to your online store
• Keep sensitive client information safe, secure and easily accessible from Kitomba.

Save time and improve your client experience

Send forms to your clients in advance

Reduce visit times, waiting room contact and the use of shared devices when you send your clients their forms in advance. Your clients can complete their forms whenever and wherever they choose!

Reduce admin by updating client details automatically

Kitomba Forms are always in sync with your client cards. Information already in the system will pre-populate in the form to save your clients time, and if they edit their contact information in the form, their client card will be updated automatically, so your client information is always up to date.

Store information safely and securely

Keep sensitive client information safe, secure and easily accessible from Kitomba. You can even customise your security levels so you know exactly who has access to client information.

"Kitomba Forms helps us to get all the information we need from a particular client, and it's extremely useful to our staff because it cuts down the time that we spend on filing and note writing. Everything is stored in the same place, so it’s easy to find."

- Kaaren Whale, Manager of Studio 31, Palmerston North

How to complete digital consultation forms in Kitomba

Kitomba Forms FAQs

How do Kitomba Forms work?

Kitomba’s Form Builder allows you to create your own forms, including all the information you need your clients to read and the questions you need answered. It’s easy to add questions, pictures, spaces for signatures and so much more.

Once they’re created, you’ll be able to add the appropriate forms to your client’s appointment in Kitomba 1. You can send the forms to your client by email or text, to complete before their appointment, or complete the forms during the appointment.

Clients and staff can easily complete the forms on any device. You can even add images during your client consultation, and draw on them to mark areas of concern or treatment plans.

Whether completed at home or in the salon, all forms will be automatically saved to the Client Card, ensuring easy access to the information whenever you need it.

Why should I use Kitomba Forms in my business?

There are so many reasons to use Forms:

• Easily gather important information and consent from your clients.
• Go digital to reduce the administration and waste associated with paper forms and make your business more sustainable.
• Keep sensitive client information safe, secure and easily accessible from Kitomba.
• Reduce visit times, waiting room contact and the use of shared devices when you send your clients their forms in advance.

If you’d like to find out more, read our blog about the benefits of incorporating forms into your client consultation.

How do I get started with Kitomba Forms?

Getting started is easy! Kitomba’s Forms feature is included in our Platinum and Diamond packages. Once you’re a Kitomba customer you can transform one of your paper forms into a convenient digital format, or try designing a brand new form to help with client consultations.

For help getting started with Forms, visit our Forms support centre.

What happens when I book a free demo of Kitomba?

When you book a free demo with us, we’ll get in touch with you to organise a time to discuss your business needs and goals and take you through the software and how it can work for you. To book your free demo, click here.