Setting goals

Reflect, plan and set new goals

1 Feb 2019 by Kitomba

It’s important to regularly take a step back to look at your business. Here’s how you can reflect, plan and set new goals.

Continue reading…

new york

Win a trip for two to New York

29 Oct 2013 by Kitomba

We want to send you and a friend to New York. Why? Because we think you deserve it! That’s why we’ve already put you into the draw! Continue reading…

Feature release: Customise your Kitomba One Business Summary

20 Sep 2013 by Kitomba

We’re constantly striving to improve our tools to help your business do better! If you’re a Kitomba One fan and love reports we know you’re going to love this. Kitomba has improved the Business Summary and the way you look at your data. Whether you’re a boutique or chain, now you have the ability to to customise your own Business Summary report to cater to your business needs:

Here’s what’s new:

  • You choose the key indicators you want to appear on your Business Summary
  • Select from all existing indicators, plus 15 new indicators
  • Drag and drop columns to re-order where each business indicator appears


What else has changed in Kitomba One reports?

  • Business Summary: When reporting on the previous year, you can now see your financial year rather than a calendar year.
  • Business Summary Staff reporting: You can now report by “who did the work” and who is has the primary client relationship.
  •  Appointment Sources report: You can now view when an appointment was made for (marketing) or when the appointment happened (for prodictivity/forecasting.
  • Stocks Stats report: Can now be grouped by supplier and exported.

Your new Business Summary will be live this Monday 23 September! To learn how to customise your Business Summary visit our mini-guide

Dont have Kitomba One yet?

Access information from anywhere, anytime and enjoy the freedom to run your business on the go. Kitomba One offers the flexibility to work with your in-salon Kitomba or as a standalone solution. Control access to every feature and make it easier than ever to provide your accountant, business coach or staff members with the information they need.

Get it today and see how the benefits of Kitomba One can help you in your business. Get a free 30day trial.

Feature release: New Kitomba POS and more…

2 Aug 2013 by Kitomba

Happy days! We’ve made some improvements to Kitomba which will be rolled out to all Kitomba customers over the next 2 weeks. Kitomba’s point-of-sale (POS) screen has been given a new facelift and we’ve introduced a prompt asking you to assign client genders to help tidy up your database. Read on to learn more about these improvements.

Kitomba’s Point-of-Sale (POS) screen has received a facelift. In the next two weeks all Kitomba customers will be rolled over to this new version. We understand change can be scary so if you don’t love the new POS you can switch back to the traditional version. But we highly recommend you stick with the new version – it’s awesome!

We’ll automatically change you over to the new POS screen in the coming 2 weeks. The new ‘Make Sale’ tab will not automatically change. If you would like the new ”Make Sale’ tab follow these instructions and start using it today!

New POS screen features:
1. There is a new ‘Make Sale’ tab for faster checkouts – great for walk-ins and heavy retail

2. Client details will appear on every invoice

3. The payments area is now much larger

4. We’ve added a big green ‘Commit’ button that’s way more visible.

New POS Screen:

Traditional POS Screen:


Having good client data is important when you want to run targeted marketing and to understand and report accurately on your client data. The new gender prompt is an easy way of cleaning up your data a little bit at a time.

How does it work?
When you see a client out from an appointment, if their gender has not been selected Kitomba will prompt you for one. It only takes a second (and it means you’ll be able to communicate more effectively with these clients from now on).


  • Kitomba’s Point-of-Sales (POS) screen has been given a facelift
  • Kitomba’s new ‘Make Sale’ tab makes walk-in sales fast!
  • Ensure your data is accurate and clean with the new gender assigning prompt

If you have any questions, or need any help, our support team is available 24/6.


Mentoring your team for success

30 Jul 2013 by Kitomba

Brenda Perham, Bamboo Consulting

Being a small to medium sized business owner means there are always lots of plates to spin. Just when you have one area of your business whizzing around another starts to wobble and so your focus moves to that plate before it topples!
In saying that just like a dinner set some plates are bigger and more useful than others, likewise in business you have key drivers and behaviours that will strengthen your culture and future proof your business. As a business mentor I believe that one of the “big plates” is a weekly mentoring program with your team.

Before you implement weekly mentoring into your business you need to have a few tools in place…

Salon/Spa software
I believe every salon & spa needs software to really understand their business. Figures reflect actions, the performance statistics you access via your software will help you to identify the individual strengths and weaknesses within your team. This creates a valuable “road map” for mentoring.

All of the above pretty much mean the same thing but I like to call them benchmarks.
Benchmarks create a performance guideline for your team to align to. In a salon environment you can benchmark colour percentage, home hair care, treatments, and rebook rate. In a spa environment you can modify the benchmarks dependant on the nature of your business and the areas you would like to focus on. Ideally you would create benchmarks to be part of your culture, everyone knows them and measures their performance against them each day/week. In some cases you may lower the initial benchmarks for new team members or apprentices who are just coming onto the floor as stylist as there is no point in creating a goal post that no one can kick to!
Here are the salon benchmarks I like to work with. Colour Service – 50% (every 2nd client) Treatments – 33% (every 3rd client) Home Hair Care 50% (every 2nd client)
Rebook rate – Minimum 50% ideally 75%. These benchmarks are definitely achievable and if you mentor your team to this level you will see a huge improvement in productivity and profit without even having to service more clients.

Commission/Bonus Structure
“I don’t pay good wages because I have a lot of money; I have a lot of money because I pay good wages” is a quote by
Robert Bosch. Your team needs to be rewarded for their efforts. If you don’t already have a bonus/commission structure in place then you need to implement one, mentor them to help them achieve it and you will have a happy motivated team and happy loyal clients.

Getting your mentor program up and running… Introduce the benchmarks
The best way to introduce the benchmarking culture to your business is with a team meeting, this ensures everyone is on the same page and will also create an opportunity to explain the new mentor program and launch the commission/bonus structure if you don’t already have one in place. Your team will definitely be excited about the potential to earn more money! If you can’t get the team together then kick off the weekly mentoring with a half hour session first to allow you time to explain the benchmarking concept and cover off any questions individually.

Weekly catch-up
Each week you need to spend 15 mins of “one on one” time with your team member (I suggest you mark it out in advance) to go over the previous weeks figures. This ideally should be done at the start of the turnover week. Pinpoint areas that need work and suggest solutions that will improve the outcomes to help them to achieve their benchmarks and commission/bonus. Each member of your team will have different strengths and weaknesses, some might be great at rebooking, others might be fantastic at selling home hair care. This isn’t about them being “good” or “bad” it’s always about using the right words at the right time or lack of confidence or even lack of product knowledge, but sometimes it’s also about them needing a “kick start” as they have become complacent about servicing their clients…if you do a bit of investigating you will soon know which of the above it is. It also helps to get some role -playing going to identify where they are coming unstuck.

Your mindset…
If you are working on the floor within your business you need to lead by example! You can’t expect your team to achieve their benchmarks when you can’t achieve yours. Make sure you are diligent about catching up with everyone every week, your rewards won’t come overnight, like a snowball rolling down a hill you will see the figures and momentum grow as you embed the benchmarking concept into your culture. As your apprentices/young staff start to work on the floor as stylists/therapists get them benchmarking from day one even if they are only doing 10 clients for the week, they need to benchmark their figures.

This concept may seem a bit daunting initially but as you get in the groove and get the mentor program going you will find it invaluable, impactful and profitable and so will your team!

Article via Headway magazine by Brenda Perham, Business Coach, Bamboo Consulting:

From managing successful salons to education and sales for iconic global haircare brands and now business coaching, Brenda qualifies as an industry expert. Brenda’s passion is empowering the hair and beauty industry to unleash its business potential and assist in developing the tools that lead to sustained profitability, growth and efficiency.

Preparation is key for successful marketing campaigns

30 Apr 2013 by Kitomba

With our busy schedules it’s easy to forget about great marketing and up-selling opportunities that are around the corner. This usually leads to last minute panic and campaigns being sent out with disappointing results. Continue reading…

The winning Star Clients story

16 Nov 2012 by Kitomba

Brooke Green from Styliz Hair Salon uses Star Clients in her business. Find out how stars are making her business more successful. Continue reading…

WIN Online Booking FREE for one year with Kitomba

15 Oct 2012 by Kitomba

 In our previous Star Clients post we talked about Star Clients, a powerful productivity tool unique to Kitomba that helps you know who your top clients are in pictures! Star Clients helps you gain an immediate impression of how to increase customer value. Continue reading…

Kitomba Pirates Competition

27 Aug 2012 by Kitomba

Fancy a holiday? Maybe to New York, Tokyo or the Caribbean?
It’s ‘International Talk like a Pirate Day’ on 19 September so we’re joining in on the fun and want you and your team to join us too.
Show us your best ‘Pirate’ look and you could win $3,000 towards the holiday of your dreams! Continue reading…

Identify your Star Clients today – We’ve just switched it on!

20 Aug 2012 by Kitomba

Do you know who your top clients are? How often they see you? What services they purchase? Now you can quickly see your clients in a different light and gain an immediate impression on how to increase their value. The power of Star Clients lies in its ability to give you the information you need about your clients, when you need it – when your client is with you. And it’s in pictures, so your team will naturally
‘get it’. Continue reading…